THE SIX  ·  WWCC REGISTER VALIDATION  ·  VALIDATION OF PERSONAL INFORMATION  ·  SUITABILITY FOR CHILD CONNECTED WORK  ·  CHILD SAFETY RISK REGISTER  ·  INDUCTION RECORDS  ·  ANNUAL POLICY REVIEW  ·  NO JARGON, NO LOGIN WALL
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THE SIX

Close to two decades in Victorian education, including time inside the Department's School Compliance Unit, and the same six things come up every time. Not because schools don't care about Minimum Standards and Child Safety. Because the requirements are scattered across half a dozen systems and portals, and nobody tells you these six exist until an assessor's standing in your office asking for them.

A plain-language guide to those six. No jargon, no login wall.

Not a formal assessment tool. Doesn't replace the Department's own guidance. Just the shortcut to the six things worth checking before someone else marks you as non-compliant.

01
WWCC Register Validation
Having a Working with Children Check on file isn't the same as knowing it's still valid. Cards lapse, get suspended, get cancelled, and a school won't necessarily find out unless someone actively checks.
Under the Worker Screening Act 2020 (Vic), every person doing child-related work needs a current check. Current is the operative word, and it needs to be verified, not assumed.
Use the Service Victoria WWCC status checker, and keep a dated record of when it was last verified, not just when it was first sighted.
→ Working with Children Check status checker — Service Victoria
02
Validation of Personal Information
VIT registration or eduPay onboarding feels like it should cover identity verification for new employees. It doesn't. There's a specific form for it, and it's a separate step.
Complete the Validation of Personal Information form for every new government school employee, and file it correctly on the personnel record.
→ Forms — Teaching Service and HR Administration Other
03
Suitability for Child Connected Work
A standard reference check asks about someone's work performance. It doesn't ask about child safety. There's a specific, mandated set of five questions for that, with a template that's meant to be used, not a school's own version.
Referees have to disclose child safety concerns, including unsubstantiated allegations, so the school can make an informed decision and put the right safeguards in place. Use the official template for every reference check involving child-related work.
04
Child Safety Risk Register
Most schools have a risk register somewhere. Fewer have one that's actually reviewed on a schedule, with dated evidence the review happened.
An unreviewed, undated and stale register doesn't meet the Child Safe Standards, even if it technically exists. Use the Department's template, and put an annual review on a standing agenda, not a set-and-forget document.
05
Staff Child Safety Induction Records
OHS induction gets recorded. Child safety induction, covering your school's own policies and code of conduct, often doesn't get tracked anywhere at all.
New staff, volunteers, and contractors need to be inducted before they start, and you need to be able to show that happened, not just say it did. Keep a dated induction record for every new staff member, volunteer, and contractor, separate from OHS.
06
Annual Review of the Child Safety and Wellbeing Policy and Code of Conduct
Mandatory, annual, both of them. A version from two years ago sitting on the website doesn't satisfy the requirement, even if nothing's actually changed.
Diarise the review date, confirm sign-off, republish the current version.
→ Child Safe Standards (policy)

CHECK YOURSELF

Five minutes, not a formal audit. For each of the six, where does your school actually sit?

Current — actioned and up to date
Due for review — exists, needs attention
Not yet in place — needs to be started

Run it whenever. Not just when an assessor's on their way.

These six show up more than anything else, across classrooms, school leadership, and compliance advisory work. None of them are complicated once you know they exist.

If you want a proper walk-through of where the gaps actually are, that's what The Compliance Assessment is for.

THE COMPLIANCE ASSESSMENT →